How to Download a Microsoft Outlook Email as a PDF, Text or HTML in 2025
Mail Checker for Outlook™ now lets you save individual emails or merge multiple emails into a single PDF, text, or HTML file.
Go to chrome web store and download extension “Mail Checker for Outlook™“.
With our new new download Microsoft™ email feature you can:
✅ Create a hard copy backup of messages for your own records
✅ Merge multiple emails into one PDF
✅ Great to upload your correspondence and:
— Upload them into your CRM
— Send it to your lawyer for legal proceedings
— Send your bills, receipts, or invoices to your accountant
This extension is great for:
✅ Lawyers & Legal Professionals Save, organize, and consolidate all Microsoft™ messages into a single document for court submissions. Convert entire online conversations — including sent and received documents — into one easily manageable file for your chosen CRM.
✅ Real Estate Agents Effortlessly bundle all your Microsoft™ messages related to sales transactions and upload them to your preferred CRM.
✅ Project Managers & Team Leads Archive all project-related communication in a single document for better organization.
✅ Business Owners Organize all Outlook receipts by date, customer, or other criteria to streamline financial tracking.
✅ Contractors Maintain a well-structured archive of all client communication for easy access.
How to Download Outlook Emails as PDFs, Text, or HTML with Mail Checker for Outlook™?
1. Easily Convert a Single Outlook Email to PDF — Here’s How!
Hover over a single email and click the ‘Save Email to PDF | TXT | HTML’ icon to save it in your preferred format.
From the dropdown, select the format to save emails, then click ‘Save Emails’ to complete the process.
The generated PDF will be saved in your Chrome downloads folder.
2. Easily Convert a Multiple Outlook Emails to single PDF — Here’s How!
“Click the select icon in the top left corner of the pop-up, then choose the checkboxes for the emails you want to convert to PDF, Text, or HTML. Finally, click the ‘Combine to PDF | TXT | HTML’ icon in the bottom right corner to complete the process.
From the dropdown, select the format to save emails, then click ‘Save Emails’ to complete the process.
The combined emails will be saved as a single PDF file in your Chrome downloads folder.